Would you like to have a departmental event at Java Wally's?

• Host should visit the Library events page to submit an event request. Sue Roethel will then contact you and post the event info if approved.

• Host is responsible for posting the event on the RIT events calendar https://events.rit.edu:446/ for campus information.

• If refreshments from Java Wally's are required for the event, Sue will email you an internal charge approval form to be filled out by someone with budget authority within the hosting department.

• The Library has an overhead sound system installed over the soapbox area.  This system works with a headset that needs to be worn by any speakers for proper amplification in the room. This equipment is available by request from Sue. Any other technical equipment must be reserved from ETC by you, the hosts, under your name. Delivery, setup, removal and security of the equipment should be arranged by you.

• If you are having Java Wally's refreshments, Sue will arrange to have your refreshments delivered at the time of your event and to have pick up of the refreshments containers at the conclusion of the event. Please make your request known to Sue at the time you reserve the space.
  

EXPENDITURES OVER $50? Why not run a tab?

If you are hosting an event in the cafe and your expenditures will exceed $50 you may run a tab and have the balance charged back to your department.

To do this please contact Sue Roethel at 475-2028 or via email at srgwml@rit.edu at least one week prior to your event. Please be prepared to provide Sue with your department's account number upon booking your event.

EXPENDITURES UNDER $50? Use petty cash or pre-purchase tokens...it's easy!

If you would like to entertain in the cafe and your expenditures will total less than $50 pay with petty cash from your department OR purchase Java Wally coffee tokens in advance.

Tokens are available in three denominations: $1 token, 50¢ token, or a token for "One Regular Coffee" (worth $1.25). Tokens do not expire and may be used at anytime toward purchases made in the cafe.

If you are a frequent customer at JavaWally's you may want to consider purchasing tokens for your department to have on hand for future entertaining.

In order to make any purchases using your RIT hospitality account, you must fill in our chargeback form and send it via email or fax to Sue Roethel at 475-2028 or srgwml@rit.edu or Julia Lisuzzo 475-2363 or jmlwml@rit.edu in advance of entertaining. Our shared fax number is 475-7007. Please be sure your form is signed by someone with the authority to use your hospitality account.