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Instructional Scanning

The instructional scanning service will provide a scanned PDF of library materials or personal copies for faculty or staff to place within myCourses. Directions for adding material to a myCourses course are available here. Faculty are responsible for complying with U.S. Copyright Law for any material obtained via IDS Express.

Criteria for requesting instructional scans

  • Material is for instructional use and will be uploaded to myCourses by the instructor.
  • Item to be scanned is one article from a journal issue or one chapter or section of a book.
  • One of these criteria is met:
    • The material meets the Fair Use Guidelines under U.S. copyright Law (Title 17, United States Code)
    • Written copyright permissions has been obtained by the instructor
    • The item is in the public domain.

How to request a scan

  1. Log in to IDS Express
  2. In the main menu click Instructional Scan - Article or Instructional Scan - Book chapter. 
  3. Fill out the form as completely as possible and click “submit”
  4. Deliver any personal books or materials to the circulation desk at Wallace Library. See below for additional details.

Note: You must submit a separate request for each scan.

Delivering personal material

Personal copies of books or journal issues can be dropped off at the Wallace Library circulation desk. Each item should be clearly labeled with your name. No photocopies can be accepted for instructional scanning. 

Once we have received the items to be scanned and an IDS Express request for scanning, your PDF will be available within 2-3 business days.

Items may also be mailed to the address below, but this will extend the time needed to receive a scan. Items will be returned via FedEx.

Information Delivery Services, Wallace Library
IDS/ILL,  Bldg 5, Rm A500
Rochester Institute of Technology
90 Lomb Memorial Dr
Rochester, NY 14623

Electronic Reserves

RIT Libraries no longer offers an Electronic Reserves service, effective Fall 2021. You are encouraged to utilize functionality in myCourses to share links to library resources and manage course content. 

Within myCourses, you can arrange content as recommended by instructional design best practices and manage your course content within the course shell each semester.

Librarians are still available to assist with selecting library materials for your course content and creating links to ebooks and articles in the library databases. Teaching & Learning Services can assist you with the use of myCourses via chat, email, or phone.

Linking to ebooks and articles in the library databases is the preferred method of sharing library content. This ensures that each student’s use produces accurate statistics, which are an important metric in evaluating databases for renewal. 

To create a link to share in a syllabus or other area of myCourses:

  1. Locate the article you want to use in the library databases.

  2. On the details page for the article, locate the permanent link to the article. Check the address bar, if the URL is fairly short, it’s probably a permanent link.

  3. To ensure that the link is accessible from off-campus, check to see if “ezproxy” is part of the URL. If not, add to the beginning of the permanent url. You should end up with something like this:

For help with linking, contact a librarian.


  • August 2021 — Existing files will no longer be available through the library website; links to electronic resources will also be removed. Please download any files you still need by August 31, 2021.

  • Through August 2022 — You can contact to request files that were previously on reserve. On August 31, 2022, these files will be permanently deleted.

Copyright Information for Instructors

As per United States Copyright Law and the RIT Copyright Policy, the RIT Libraries is authorized to provide reproductions of copyright-protected works for the use of private study, scholarship, or research. For uses beyond this, written permission from the copyright holder(s) is required. Usage that requires copyright permission includes reproduction, distribution, publication, public performance, and public display. This includes publication and distribution via print or electronic mediums. It is the user’s responsibility to:

RIT Libraries does not accept any responsibility for copyright violations and the user assumes sole risk of copyright infringement. 

Additional copyright information can be found here.

Additional Information